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MATCONTRK / STOREMAN

MATCONTRK / STOREMAN performs Material Control and Tracking from engineering to procurement of the materials, receipt at store or site/yard till issuance to the subcontractors.

The program efficiently manages multiple MTO’S & revisions at estimation/engineering level, material procurement including material requests, request for quotation, vendor finalization, purchase request, purchase order, vendor management, material expedition, store/warehouse management including material receipt, raw material identification reporting, request for inspection, inspection, over/short/damage/reject reporting, inspection clearance, material allocation,material issuance as per request, material monitoring & control,tracking of material after utilization/consumption.

The program can be configured / customized for controlling & tracking the materials as per various disciplines like piping, structural, civil, equipments, Electrical, E&I, HSE, etc. Piping in-line piping components (Elbow, Tee, Reducer, Strainer etc.), Tagged items (Valves, Instruments, Miscellaneous items etc.), Equipment, Structural items (Section, Angle, Channels etc), Concrete items, Electrical items (cable trays, cables, junction boxes, electrical appliances) etc. are managed efficiently.

Manage multiple types of Item codes (Design / Engineering Code, Procurement Code, Client / Contractor/PMC codes :

In a project, an item can be represented using different types of Item code by Client/Design Engineering consultant, Project management consultant, Contractor etc. The program has the facility to interlink different type of Item codes different Item codes (Procurement Item code, Engineering Item code, Client Item code, PMC Item code, Contractor Item code) used to represent the same component in the project by different groups/disciplines. Material reconciliation can be done in any specific type of Item code.

SPECIFICATION FOR WAREHOUSE INVENTORY MANAGEMENT – STOREMAN

The software solution is required for managing warehouse inventory for materials of various disciplines like Piping, Mechanical, Structural, Civil, Instrumentation, Electrical, HSE etc.

  • The software should have RDBMS so that the data will be secured and multiple users can work in the same environment.
  • The software should take the input of purchase goods into the system and the Material Inward should be based on the Purchase reference.
  • The inventory should be tracked by Barcoding system preferably using 2D barcode.

View Specification

SPECIFICATION FOR WAREHOUSE INVENTORY MANAGEMENT – STOREMAN

  • The software solution is required for managing warehouse inventory for materials of various disciplines like Piping, Mechanical, Structural, Civil, Instrumentation, Electrical, HSE etc.
  • The software should have RDBMS so that the data will be secured and multiple users can work in the same environment.
  • The software should take the input of purchase goods into the system and the Material Inward should be based on the Purchase reference.
  • The inventory should be tracked by Barcoding system preferably using 2D barcode
  • The live updating of the inventory should be done by using barcode.
  • The software should have the functionality to maintain various Warehouses inbuilt to segregate the project materials location wise.
  • The software should have the ability to maintain two different Item Codes.
  • In case if some items if the item code is not defined then the software should have the ability to derive the item code based on logical sequence.
  • The software should have functionality to perform various task for Inventory Management like creating GRN ( Goods Receipt Note), DMR (Daily Material Receipt), QA/QC activities of testing Raw Material and maintaining the register, RFI ( Raise For Inspection) from the Shop Supervisor, maintaining the OSDR ( Over Shortage Damage Report), approval from QA/QC.
  • The software should have the ability to issue the material from the warehouse based on the material request from the Shop Production or Site Execution team.
  • Provision to monitor the Storage location reference of received materials like Grid location/bin etc. shall be maintained in the software.
  • Material traceability parameters like Heat number/Batch number of items shall be maintained in the system. Individual lengths of pipes received & issued shall be maintained with heat respective to heat numbers.
  • Software shall have Stock register reporting to monitor the warehouse quantities.
  • Reconciliation of materials against contractor along with store & project reference.
  • The software should have the ability to reconcile the material with any of the configured item code.
  • Software shall have provision to manage Warehouse materials for multiple projects, multiple storage locations & multiple contractor environments.
  • The software should maintain the history of data like Material inward vs Purchase Quantity and balance or yet to receive quantity against the Purchase record.
  • The software should have the ability to link inventory data for material management, Matching front, Fabrication planning, Fabrication activity material management, the Material issue for Fabrication and Erection work.

FINANCE AND ACCOUNTING:

The program facilitates integration with the standard accounting software for cost and accounting purpose. For the purchase of the item, available cash flow can be retrieved and decision/ approval can be made. Further to it all the cost expenses can be booked and sent to the accounting software.

The combined solution consisting of MATCONTRK® / STOREMAN® can perform following functionality :

material control software

MATCONTRK– Salient Features:

EngineeringPO vs PRProcurementVendorConstruction
Item Code LibraryComparisonRaise Purchase RequisitionExpediting Material DeliveryStore Management
MTO / BOM REV 0Material OrderedRaise Purchase OrderMaterial not DeliveredMaterial Delivered
MTO / BOM REV 1Not OrderedIntegration with ERPMaterial ShortageSTOREMAN Software
ComparisonUnder OrderRevised Purchase OrderMaterial Over Received 
  • Program Compares required quantity MTO/BOM v/s purchased quantity to make sure sufficient material is ordered.
  • The program compares purchase order quantity v/s delivered quantity at the store to ensure all ordered materials delivered.
  • This Program is integrated with other modules of EPCPROMAN like SPOOLMAN / ERMAN for checking the availability of various materials and future planning of the work, based on material availability.

Planning can be done based on various stages of material availability which are as follows:

  • Material available (Inspected), Material available (non-inspected), Material in transit (PO is raised), Material PO is placed, Material MTO received from the engineering etc.
  • A brief statement of the latest MTO quantity item wise, PO quantity, received material etc.
  • Cascading material effect: Program can identify the availability of material at various stages for future planning of work and for expanding material flow in advance.
  • The program takes care of the complete material flow from Engineering MTO till issuance to the subcontractors (Fabricators).
  • STOREMAN is a software for store/warehouse Management of all plant construction materials received in the central store/site store. This program takes care of all store activities from the material receipt till issuance for construction.

STOREMAN – Salient Features:

Store Material ReceiptMaterial clearanceContractor store Inventory and space Management
Enter invoice dataClearance by QC under contractor and by ownerSplitting store area in grid and blocks
Create Daily Material receiptInspection of the materialManaging space according to material specification, item type etc.
Raise Request for inspectionCreation of Over Short Damage Report (OSDR)Specific material will get a specified location
Document Physical CheckMaintaining Over Short Damage Report (OSDR) 
Creation of Over Short Damage Report (OSDR)Add location for storage 
Maintaining Over Short Damage Report (OSDR)Attached barcode 
Store Material IssueReviewAdmin
Uploading Material request from different contractorInvoice reconciliationCreation of access rights.
Checking maximum permitted materials before issuesContractor wise delivery receipt registryDefine maximum material allocation list
Creation of delivery receipt for Issue of materialContractor wise Material request register 
Maintaining delivery receipt registerDaily material reconciliation 

Automation using Barcode & Scanning technology:

Additional customization can be done for material management through Barcode & Scanning technology using Barcodes, Scanners, PDA, Mobile, Tablets, and WIFI.

Material traceability review using 3D model:

With the integration of AUTOSPOOL, SPOOLMAN / ERMAN, the material traceability of fabricated/erected component can be customized in the 3D model. The program generates 3D dwg file containing a 3D model of the piping with all the Material traceability data like heat number, Batch number, Vendor number, PO number, Invoice number, Date of receipt, Issuance, consumption etc. This can be customized & viewed in the 3D model against each component level.

GPS & RFID enabled customization:

  • GPS enabled tracking of material location. Location of material receipt, material inspection, storage, issuance can be recorded & tracked.
  • Automation of approval procedure through scanning RFID tags of Employee / Store In-charge /Contractor representative can be customized at material receipt level, material inspection stage, material issuance stage etc.

Stock register :

Stock register of the store/warehouse with the list of different items, total received quantity, quantity available, the value of material stock available in store, breakup details of material issued quantity with voucher reference number can be generated readily.

Item Codification :

Every Company is interested in maintaining its own item code for all items of various disciplines like Piping, Structural, Civil, Electrical, Instrumentation, HVAC, HSE, Miscellaneous etc. The company needs to standardize its own item code for all items of various disciplines like Piping, Structural, Civil, Electrical, Instrumentation, HVAC, HSE, Miscellaneous etc. to have better control on the Overall project, Purchase of material, Inventory management, Material management & reconciliation. Also, Standardization of item code helps in managing major projects with multi-item code environment, where Owners item code, Engineering item code, PMC item code & Contractors item code demands inter-relationship for inventory management (Free Issue & Non-Free Issue material), Construction management & final material reconciliation. EPCPROMAN provides item codification module which helps in creating item code automatically as per the Codification rules. Based on Pre-defined Codification rules, systematic standardized item code can be generated for all items of various disciplines like Piping, Structural, Civil, Electrical, Instrumentation, HVAC, HSE, Miscellaneous etc. Automatic correlation between Engineering Item code with equivalent Master Item code (Owner Code / PMC code / Contractor code) can be established and one-by-one mapping item code can be done. Similarly, the Automatic correlation between various codes (Owner Code / PMC code/ Engineering code etc.) with equivalent Master Code can be mapped based on Dictionaries & Parameter to Parameter mapping like ITEM TYPE, SUB-TYPE, NOMINAL SIZE, CATEGORY, SCHEDULE, THICKNESS, RATING, END CONDITION, FACING etc. Item Descriptions can be automatically broken into a number of attribute parameters which can also be correlated with dictionary for item code mapping.